PDF files designed by Adobe are widely used and are considered the best medium to convey the data. A PDF file has several benefits like they are highly compatible and supported by almost all platforms or operating systems. You can also limit the access to a PDF file by setting passwords and restricting certain features. By applying a password you can restrict the processes like editing and printing of a PDF file. PDF files are not typically, something other users can edit. So you can send your data without worrying about the data breach
Plus you can even set the password for a PDF file in Adobe Reader. So users, who have the password only they can view the contents of the file you shared.
Fortunately, PDF files have an inbuilt password-protection encryption making it easier for users to password protect a PDF file for free.
The steps can be different if you are using Windows or MAC OS, so follow this below guide where I will guide you on how you can start securing PDFs with passwords in no time.
How To Password Protect a PDF File in Adobe Reader
Step 01: Open the Adobe Reader on your computer.
Step 02: Now select the desired PDF file or the PDF file which you want to password protect.
Step 03: Once you have opened the PDF file, go to ‘View option’ located on the top left side of the Adobe Reader.
Step4: Click on ‘Tools’ option and then click on the ‘Protection’ option.
Step5: A new dialog box will open when you click on the protection option. Now set the desired password for your PDF and then click “OK”.
By this method you can prevent other users from accessing your PDF file. Further if you can add more security barriers to your PDF file like you can restrict editing, printing, and copying of your PDF files.
How to restrict or prevent printing, editing, and copying of your PDF files
You can add more security to your PDF file, you can restrict other users from printing, editing, or copying content in a PDF and users cannot change these security restrictions without a password. To apply these restrictions follow the steps-
- Open the PDF in Acrobat DC click on “Tools” then protect and then “More Options”.
- Choose the “Encrypt with password” further click on “File” then “Protect using Password” from the “More” options select “Advanced Password Protection”.
- A dialog box will appear, click “Yes” to continue.
- Choose the “Restrict Editing And Printing” option.
- Enter the password in the desired field, make sure that your password strength meter shows strong.
- Now select the files that a user can print from the “Printing Allowed” menu. In case of “Low Resolution” the clarity of PDF is low and the printer will print the files at 150-dpi resolution. In the case of “High Resolution” option the clarity of PDF files is higher
- From the “Changes Allowed” menu you can change the preferences such as filling in form fields and adding comments so choose any one of the desired options.
- From the “Compatibility” menu select the Acrobat version, then select the which documents you want to encrypt.
- Finally click “OK”.
Set Password with PDF Protection Tool
Still, facing issues in encrypting a PDF file, if you are facing problems in applying a password to your PDF file then you should go with the PDF Protection tool. One of the easy, fast, and reliable methods to apply the password to a PDF file is by using a PDF Protection Tool. The tool will help you set the password to your PDF file in a few seconds. The tool supports bulk encryption mode hence, a user can apply the password to several PDF files at a time.
Conclusion
In this blog we have discussed various methods to apply the password to a PDF file. We have discussed both manual and tool methods. So, if you want to encrypt several PDF files then you should go with the PDF Protection tool. The tool is safe, simple, easy to use and apply the password without any problem.
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